Dare’s audit committee receives quarterly report from internal auditor – The Coastland Times

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Dare Audit Committee Receives Quarterly Report from Internal Auditor

Posted at 12:15 p.m. on Saturday, November 5, 2022

The Dare County Audit Committee received a Quarterly Report from the County Internal Auditor on October 27, 2022.

The committee will recommend retaining Potter & Company, of Mooresville, as auditors.

Ernie Dabiero is the county’s budget analyst and internal auditor. He presented the highlights of his activities from April to September 2022.

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During this period, Dabiero completed 80 audits of p-cards, also known as purchase or supply cards. Some 47 of the checks involved randomly selected employees with a credit limit of $10,000. The remaining 33 audits involved employees whose p-cards have a credit limit greater than $10,000.

Dabiero reported, “There were no major findings in the audits.”

Dare County also has a set of store cards for use during storms, so all storm-related expenses can be easily identified. These cards are dealt before a storm hits.

Seventeen on-site internal treasury audits were carried out. Sites ranged from the Kill Devil Hills Library to the Manteo Recreation Office, the Sheriff’s Office, the Detention Facility, and the Buxton C&D office.

“Each of these sites complies with the county’s internal species management policy. Cash exchange funds and petty cash funds were counted and each balanced, Dabiero reported.

The auditor conducted on-site inventories at the Colington Water Utility Warehouse, Fleet Maintenance Warehouse, and Facilities Maintenance Warehouse.

At the Colington Water warehouse, inventory items with a total value of $1,000 or more totaled 94. “Physical counts made with water staff matched inventory records for all 94 items.”

The fleet maintenance warehouse had 182 items worth $500 or more. Dabiero physically counted 94 items and found discrepancies on five items. Four articles were miscounted and the articles were deleted. For the fifth item, staff discovered that stock had been removed from inventory between the time the inventory spreadsheet was printed and the time the physical inventory was completed. The discovery allowed the item to match the inventory record.

At the facilities maintenance warehouse, Dabiero focused on 45 items with a total value of $100 or more. On 22 items, the physical count matched the inventory records. A discrepancy was discovered with 23 items with 19 less on hand and four showing more. The value of the missing inventory is $2,791.28, while the value of the full warehouse inventory is $22,328.13.

In fiscal 2022, the former warehouse manager left his job in Dare County. “The new manager is still learning inventory and warehouse,” said Dabiero, who reported that he was still unable to find nine items he was looking for.

Dabiero, the Warehouse Manager and Facility Maintenance Supervisor will work to improve inventory management procedures.

On the budget side of labor, Dabiero listed 88 budget transfers and 53 budget amendments.

He filed a FEMA reimbursement request for management fees associated with the county’s COVID response. The request totals just over $15,000.

He worked with Chief Financial Officer David Clawson and Bill Coleman of Outer Banks SPCA to set up payment procedures for sterilization services.

Dabiero checked with several Dare County Fire Departments for annual audits and tax forms required for the budget request process. Local auditing firms are lagging behind, Dabiero reported. These companies are invited to provide letters of commitment and the work schedule.

The Audit Committee discussed asking fire departments to provide a compilation or review of accountants rather than a full audit. This will be reviewed at the next committee meeting.

The Audit Committee will recommend to the County Board of Commissioners to enter into a four year contract with Potter & Company. The fee for fiscal year 2023 is $72,100. Fees will increase by 3% each year.

Committee member Teresa Osborne commented “we have the best auditor in the state.” She recommended that the county “stay where we are”, which the committee unanimously approved.

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